Constitutional documents
Extract from National Court Register
National Court Register
Current on March 11, 2015
KRS No. 0000157203
Current extract from Commercial Register
Download PDF file: krs 2015-03-11
Terms of reference of The Supervisory Board
TERMS OF REFERENCE OF THE SUPERVISORY BOARD OF ATM GRUPA S.A.
I General provisions
Article 1
The Company’s Supervisory Board operates on the basis of the Act of 15 September 2000 – Commercial Companies Code (Journal of Laws No. 94, item 1037, as amended), other laws, taking into account the Best Practice for GPW Listed Companies adopted by the bodies of the Warsaw Stock Exchange, to the extent adopted by the bodies of the Company, the Company’s Articles of Association and these Terms of Reference.
Article 2
- The Supervisory Board supervises all fields of the Company’s activity on an ongoing basis.
- All information obtained by each member of the Supervisory Board in connection with their role as Supervisory Board member is classified. A member of the Supervisory Board may not disclose the Company’s secrets, even after the expiry of their mandate.
- A member of the Supervisory Board shall, in the performance of their duties, exercise the diligence inherent in the professional nature of their activities and maintain loyalty to the Company.
Article 3
- The Supervisory Board must provide the General Meeting with a brief annual evaluation of the Company’s standing.
- Supervisory Board members should attend the General Meetings of the Company and, within the limits of their competence and to the extent necessary for the resolution of the matters discussed by the General Meeting, provide its participants with explanations and information concerning the Company.
II Composition of the Supervisory Board
Article 4
Supervisory Board members shall perform their activities in person.
Article 5
Members of the Supervisory Board, including the Chairperson, shall be appointed and dismissed as required by the Company’s Articles of Association.
Article 6
- At its first meeting following a change in its existing composition, the Supervisory Board may elect a Deputy Chairperson from among its members. The election shall be by secret ballot with an absolute majority of the votes cast by the Supervisory Board members attending.
- The Deputy Chairperson of the Supervisory Board is authorised to perform the duties of the Chairperson of the Supervisory Board in the absence of the Chairperson of the Supervisory Board.
III Performance of activities
Article 7
- To ensure the proper performance of the Supervisory Board’s duties, the Executive Board shall provide the Supervisory Board with regular and exhaustive information on all significant matters concerning the Company as well as on the risk associated with the Company’s activities and how to manage it. The Supervisory Board may examine all documents of the Company, request reports and explanations from the Company’s Executive Board and employees and restate the Company’s assets.
- The Supervisory Board shall perform its duties collectively, subject to section 3.
- The Supervisory Board may delegate its members to perform specific supervisory activities independently.
- A member of the Supervisory Board delegated to provide supervision on an ongoing basis must provide the Supervisory Board with detailed reports on the performance of his or her task.
- The detailed rules for the independent exercise of supervisory activities referred to in section 2 shall be laid down in a resolution of the Supervisory Board on the secondment of a member or members of the Board.
Article 8
- The Supervisory Board may appoint an audit commission and a compensation commission. The Chairperson of the Supervisory Board shall convene meetings of such commissions.
- Detailed rules for the operation of the commissions are set out in the Terms of Reference adopted by the Supervisory Board.
- In determining the compensation of the Executive Board Members, the Supervisory Board takes into account its motivational nature and ensuring the efficient and smooth management of the Company. The compensation should be commensurate with the Company’s size and performance and should correspond to the member’s responsibilities and the compensation levels of executive board members at similar companies in a comparable market.
Article 9
- The Supervisory Board may appoint working groups and designate persons in charge of such groups. Working groups will seek to improve the ongoing work of the Supervisory Board by preparing working drafts of Supervisory Board decisions corresponding to its own proposals and proposals submitted for consideration of the Company’s Executive Board.
- Working groups will be composed of Supervisory Board members. The Supervisory Board may invite other persons to participate in the work of a working group.
- Detailed principles of a working group will be defined by the Terms of Reference adopted by the Supervisory Board.
Article 10
The Chairperson of the Supervisory Board shall execute agreements with the President of the Executive Board and other Executive Board members on behalf of the Supervisory Board.
Article 11
- The Supervisory Board shall take decisions in the form of resolutions.
- The method of adopting resolutions is specified in Article 16 and Article 17 of these Terms of Reference.
Article 12
- Sessions of the Supervisory Board shall take the form of:
- simultaneous gathering of the members of the Board in one place, or
- communication between Board members present in different locations at the same time by telecommunications or audiovisual means.
- At the invitation of the Supervisory Board, the President of the Company’s Executive Board, members of the Company’s Executive Board, proxies and other employees of the Company relevant to the matter under discussion as well as other persons may participate in sessions of the Supervisory Board. Article 13
- Sessions of the Supervisory Board shall be convened by the Chairperson at his or her discretion, at the request of the Executive Board or at the request of a Supervisory Board member.
- Supervisory Board sessions shall be convened on a need basis at least three times in a financial year.
- The notice of each scheduled session of the Supervisory Board with a proposed agenda must be delivered to each Supervisory Board member at least seven days before the meeting date. In justified cases the Chairperson may shorten this period if none of the Supervisory Board members objects. Such notice should include at least the date, hour, location and agenda of the meeting.
Article 14
- Sessions of the Supervisory Board will be prepared by the Chairperson of the Supervisory Board with the aid of the Secretariat that services the Supervisory Board or other assigned persons.
- Materials submitted to the Supervisory Board will be delivered to each Board member no later than three days before the meeting. In justified cases the Chairperson may shorten this period.
- Sessions of the Supervisory Board may be held without being formally convened, provided that all members of the Supervisory Board agree to the holding of the meeting and the proposed agenda.
Article 15
Sessions of the Supervisory Board shall be chaired by the Chairperson or, in the Chairperson’s absence, by the Deputy Chairperson.
Article 16
- Resolutions of the Supervisory Board shall be adopted by open ballot, subject to section
2.
- The Supervisory Board shall adopt resolutions by secret ballot:
- where it is required by law;
- in personal matters;
- at the request of a Supervisory Board member, accepted by the Supervisory Board through secret ballot.
- Resolutions of the Supervisory Board are adopted by an absolute majority of votes. In the event of a tie, the vote of the Chairperson of the Board shall be decisive.
- Resolutions of the Supervisory Board shall be signed by the Chairperson of the Board or, in the Chairperson’s absence, by the Deputy Chairperson.
Article 17
- The Supervisory Board shall adopt resolutions as follows:
- by voting directly at a meeting;
- by submitting a written vote via another Executive Board member;
- through direct remote communication.
- Resolutions may be adopted if the meeting is attended by at least half of the Supervisory Board members and if all members have been invited to the meeting.
- A vote cast as specified in section 1(b) will be a written vote, signed and dated, and it will explicitly state the matter it pertains to and provide an indication of whether it is ‘for’, ‘against’ or ‘abstaining’.
Article 18
In the event of a conflict of interest, a member of the Supervisory Board should inform the other members of the Board and refrain from taking part in the discussion and from voting on the resolution on the matter in which the conflict of interest has arisen.
Article 19
- The Supervisory Board shall keep minutes of its meetings.
- The minutes should include the date of the meeting, the agenda, the names and surnames of the Supervisory Board members present, the number of votes cast on each resolution and dissenting opinions.
- The minutes shall be signed by the members of the Supervisory Board present at the meeting or by the Chairperson of the Board and the minute-taker.
- The minutes from the Supervisory Board meetings shall be kept in a book of minutes stored in the Company’s registered office.
Article 20
- The minutes should contain a brief description of significant events at the session of the Supervisory Board, changes to the agenda, motions put forward by each member of the Supervisory Board and – upon request – significant statements and remarks of Supervisory Board members, the adopted resolutions and the following information:
- the number of Supervisory Board members attending;
- the number of voices cast for and against each resolution;
- the number of abstaining votes;
- dissenting voices.
- The attendance list shall be signed when the meeting begins, first by the Chairperson, then by all other members of the Supervisory Board attending.
- The following documents shall be enclosed with the minutes:
- Attendance list;
- all significant documents, including evidence that the meeting has been convened.
- Draft minutes from the previous session shall be adopted by a vote and signed at the end of the current session or sent to Supervisory Board members with a notice of the upcoming session.
Article 21
Working materials concerning each item on the agenda will be prepared by the Executive Board at the request of the Chairperson of the Supervisory Board. The Chairperson of the Supervisory Board may task particular members of the Supervisory Board with preparing or developing specific materials for sessions of the Supervisory Board if they are connected with the agenda of the Supervisory Board’s session.
IV Information to be submitted by Supervisory Board members
Article 22
- Upon appointment, each Supervisory Board member must provide the Company with information about themselves, including: their CV, contact addresses (correspondence address, telephone number, including mobile phone number, fax number and email for correspondence) and submit a written statement including:
- a declaration to inform the Company immediately of any conflict of interest of the Supervisory Board member or shareholder with whom they remain related with the interests of the Company and to abstain from voting on the matter in which such conflict has arisen;
- information on relationships with shareholders of the Company representing not less than 5% of the total number of votes at the Company’s General Meeting; the above obligation applies to relationships of an economic, family or other nature that may affect the Supervisory Board member’s position on a matter decided by the Supervisory Board;
- information on the shares they hold in the Company, its parent company or subsidiary as well as significant transactions with such companies;
- a declaration that they have not been convicted by a final judgement of an offence specified in Articles 587–5872,Article 590 and Article 591 of the Act and Articles 228–231 and Chapters XXXIII-XXXVII of the Act of 6 June 1997 – Penal Code (Journal of Laws of 2022, item 1138).
- The information indicated in section 1 above should be promptly updated by the Supervisory Board member in the event of a change in the facts.
- Each Supervisory Board member must also submit declarations referred to in section 1 above whenever he or she is requested to do so by the Company’s Executive Board.
V Final provisions
Article 23
Members of the Supervisory Board are obliged to refrain from trading in the Company’s shares during closed periods as well as during the period from the time they obtain – in connection with their function – confidential information until the date on which this information is made public.
Article 24
These Terms of Reference are public and available at the Company’s registered office and are made available to the public on the Company’s website.
Article 25
These Terms of Reference become effective upon adoption.
Terms of reference of The Executive Board
I. General provisions
§1
The Executive Board operates under an act of September 15, 2000 (Code of Commercial Companies, Journal of Laws No. 94, Item 1037 as amended), other laws, the Company’s Articles of Association and these Terms of Reference.
§2
1. The Executive Board conducts the Company’s affairs, manages the Company and represents it. Any matters not reserved, by law or the Articles of Association, to the competence of the Company’s other governing bodies shall be included within the remit of the Executive Board.
2. Members of the Executive Board shall perform their duties in person.
§3
Executive Board members may exercise their powers vis-à-vis the Company only to the extent permitted by law and, in particular, by the Code of Commercial Companies, the Articles of Association and these Terms of Reference as well as by resolutions of the Supervisory Board and the General Meeting.
II. Composition of the Executive Board
§4
1. The Company’s Executive Board is comprised of one to five members including the President. Members of the Executive Board may be vice-presidents of the Executive Board.
2. Both shareholders and non-shareholders may be appointed to the Executive Board.
§5
1. The General Meeting elects, appoints and dismisses the President of the Executive Board. Other members of the Executive Board are appointed and dismissed by the Supervisory Board at the request of the President of the Executive Board.
2. An Executive Board member may also be dismissed or suspended by the General Meeting.
§6
1. The Executive Board’s term of office is four years.
2. Executive Board members are appointed for the same period in office.
3. The mandate of an Executive Board member appointed before the expiry of the Executive Board’s term of office shall expire simultaneously with the mandates of the other members.
§7
1. A member of the Executive Board may be dismissed at any time. If this happens, they do not lose their right to any claims related to employment or other legal relationships related to the performance of their role as Executive Board member.
2. An dismissed member of the Executive Board is entitled and obliged to submit explanations during the preparation of the Executive Board’s report and financial statements covering the period when they were an Executive Board member and is obliged to participate in the General Meeting held to approve the reports specified in the Code of Commercial Companies unless the statement of dismissal provides otherwise.
§8
1. The mandate of an Executive Board member expires at the latest on the date of the General Meeting held to approve the financial statements for the latest full financial year when the role of Executive Board member was held.
2. The mandate of an Executive Board member also expires upon their death, resignation or dismissal.
3. The filing of a resignation by an Executive Board member shall be governed by provisions on contract termination by the contractor.
§9
The President of the Executive Board shall make sure that the composition of the Executive Board complies with the law. If necessary, the President submits relevant requests to other bodies of the Company.
III. Meetings of the Executive Board
§10
1. The President of the Executive Board convenes meetings of the Executive Board at his own discretion.
2. A member of the Executive Board may submit a request that a meeting of the Executive Board be convened immediately.
3. Meetings of the Executive Board should be convened on a need basis.
§11
1. The notification of a scheduled Executive Board meeting with a proposed agenda should be distributed at least two days before the meeting.
2. If necessary, the Executive Board may consider cases and adopt resolutions, even if Clause 11.1 is not complied with.
§12
1. Materials submitted to the Executive Board should be prepared for each member of the Executive Board and, whenever possible, delivered no later than one day before the meeting.
2. The President shall supervise preparations for Executive Board meetings.
§13
1. The President of the Executive Board manages the work of the Executive Board and presides over its meetings.
2. In the President’s absence, he or she shall be substituted by Vice-president and, next in turn, by an Executive Board member appointed by the President.
§14
Persons invited by the President of the Executive Board may participate in the meeting of the Executive Board without the right to vote.
IV. Adoption of resolutions
§15
The Executive Board takes decisions in the form of resolutions.
§16
1. The Executive Board may adopt resolutions when all members have been invited to the meeting.
2. Attendance at Executive Board meetings is compulsory. The President of the Executive Board may release Executive Board members from this obligation. The Executive Board may adopt resolutions with at least half of its members present.
§17
1. Executive Board members may participate in the adoption of Executive Board resolutions by submitting a written vote via another Executive Board member. A written vote should be signed and dated. It should be explicit from the content of the letter to which item the vote pertains and whether it is a vote ‘for’, ‘against’ or ‘abstaining’. Written votes may not pertain to items added to the agenda during the meeting.
2. The Executive Board may also adopt resolutions through telecommunication or audiovisual means that ensure simultaneous communication of meeting participants.
3. Executive Board meetings held as specified in Clause 17.2 shall be conducted in line with the following principles:
1) Executive Board members must be present at the locations they have specified;
2) The minute-taker must be present in the Executive Board room or in any other location set for the meeting;
4. If necessary, the Executive Board may adopt resolutions by written consent. Such resolutions are submitted to all Executive Board members and become valid when signed by at least 1/3 of them, including by the President.
5. The method specified in Clauses 17.1, 17.2 and 17.4 does not apply to secret ballot resolutions.
6. Resolutions adopted using the method specified in Clauses 17.1, 17.2 and 17.4 are valid if all the Executive Board members participating in the adoption of a resolution had received its draft version.
§18
1. Resolutions of the Executive Board are adopted by open voting except where a secret ballot is required by law, in personnel matters and at the request of an Executive Board member accepted through a vote.
2. Resolutions of the Executive Board are passed by an absolute majority of votes. If the Articles of Association provide so, the President shall have the casting vote in the event of a split vote.
3. Executive Board resolutions are signed by the President of the Executive Board or by the chair of the meeting during which they are adopted.
§19
1. The Executive Board shall keep minutes of its meetings.
2. The minutes must contain the agenda, full names of the attendees, the number of votes cast on particular resolutions, and dissenting opinions. The resolutions adopted by the Executive Board must be enclosed with the minutes.
3. The minutes shall be signed by the Executive Board members present at the meeting and by the minute taker. The minutes shall be kept in a book of minutes stored in the Company’s registered office.
V. The Role of the Executive Board
§20
1. As defined by law and by the Articles of Association, the Executive Board conducts the Company’s affairs and represents the Company, in particular with regard to:
– defining the Company’s mission,
– setting long-term action plans and specifying strategic objectives related to the business of the Company,
– initiating and formulating business and financial plans,
– appointing standing groups and case groups, or nominating persons, including Executive Board members, responsible for appointing such teams and for directing their work as well as for specifying their roles and granting authorizations to define their remits,
– approving and monitoring the execution of plans on an ongoing basis,
– regular reporting on the Company’s position to the Supervisory Board,
– preparing materials for the Supervisory Board and the General Meeting as required by law and the Articles of Association.
2. In addition to Executive Board members, the teams may also include non-members. The work of the teams is supervised by team leaders appointed by the Executive Board.
3. The principles of operation of a standing group are contained in the group’s terms of reference adopted by the Executive Board. The terms of reference of a case group shall be approved by the Executive Board member who directs or supervises the work of the group.
4. A team leader shall issue directives within their competence and after consultation with other team members.
5. Directives of a team leader may be amended or revoked by resolutions of the Executive Board.
6. Laws on Executive Boards shall apply to all the matters relating to team convocation and operating rules that are not regulated by these Terms of Reference.
§21
1. The following require a resolution of the Executive Board:
1) matters that must be submitted or approved by the Supervisory Board or the General Meeting,
2) matters resulting from recommendations of the Supervisory Board or the General Meeting,
3) matters submitted by Executive Board members or team leaders,
4) matters which conclude with a current report (pursuant to the provisions of the Regulation of the Council of Ministers from October 16, 2001, on current and periodical information submitted by issuers of securities, Journal of Laws of December 10, 2001),
5) other matters, in particular those which result from the tasks specified in Clause 20.1 of these Terms of Reference.
2. The Executive Board may not delegate its competence to a team in matters specified in Clause 21.1 above.
§22
1. The appointment of a commercial proxy requires the consent of all Executive Board members.
2. Powers of proxy may be revoked by any member of the Executive Board.
VI. Final provisions
§23
If a conflict of interest arises between the Company and an Executive Board member, their spouse, relatives or in-laws up to the second degree of kinship or affinity or persons with whom the member is related personally, the member of the Executive Board should abstain from participating in the resolution of such cases and may request that due note of it be made in the minutes.
§24
In contracts between the Company and Executive Board members, the Company is represented by the Supervisory Board. In disputes with Executive Board members, the Company is represented by the Supervisory Board or a proxy appointed by the General Meeting.
§25
An Executive Board member cannot conduct a competitive business or participate in a competitive company as a partner in a civil partnership or private company or as a member of a governing body of a limited company without the Company’s consent granted by the Supervisory Board. This restriction also applies to shares in limited companies if an Executive Board member holds at least a 10% interest, or the right to appoint at least one member of the company’s Executive Board.
§26
1. The Supervisory Board fixes the compensation of Executive Board members employed under employment contract or other agreement.
2. The Supervisory Board or, if a relevant resolution is adopted, the Chair of the Supervisory Board, signs relevant agreements with the President of the Executive Board and with particular Executive Board members.
§27
Members of the Executive Board should refrain from engaging in transactions that involve the Company’s shares in the period between ten days before the date of public disclosure of the Company’s financial results and one day after such disclosure, and in the period between obtaining, in connection with the Board member’s role, any information that could affect the Company’s stock prices and the date of public disclosure of such information.
§28
These Terms of Reference are open to the public and available at the Company’s registered office.
Articles of Association
ARTICLES OF ASSOCIATION OF
ATM GRUPA Spółka Akcyjna I. Company Name and Head Office
§1.
- The Company is a joint-stock company operating under the provisions of the Code of Commercial Companies and governed by these Articles of Association, and will be hereinafter referred to as the “Company”.
- The business name of the Company is: “ATM GRUPA SPÓŁKA AKCYJNA”.
- The Company may also use the trading name: “ATM GRUPA S.A.”
§2.
- The registered office of the Company is located in Bielany Wrocławskie, Poland.
- The Company operates within and outside the territory of the Republic of Poland.
II. Business Profile
§3.
- The Company’s core business is the production and distribution of television programmes.
- The Company’s scope of activity includes:
- 18.20.Z Reproduction of recorded media
- 41.10.Z Realization of building projects related to erection of buildings
- 41.20.Z Construction work related to erection of residential and nonresidential buildings
- 42.11.Z Construction of roads and motorways
- 42.13.Z Construction of bridges and tunnels
- 43.21.Z Electrical installation
- 43.22.Z Plumbing, heat and air-conditioning installation
- 43.29.Z Other construction systems/installations
- 43.39.Z Other construction finishing work
- 46.43.Z Wholesale of electrical household appliances
- 46.52.Z Wholesale of electronical and telecommunications equipment and components
- 47.19.Z Other retail sale in non-specialised stores
- 47.91.Z Retail sale via mail order houses or via Internet
- 47.99.Z Other retail sale not in stores, stalls or markets
- 49.39.Z Other passenger land transport not elsewhere classified
- 49.41.Z Freight transport by road
- 51.10.Z Passenger air transport
- 51.21.Z Freight air transport
- 55.10.Z Hotels and similar accommodation
- 55.90.Z Other accommodation
- 56.10.A Restaurants and other food outlets
- 56.21.Z Catering
- 58.11.Z Publishing of books
- 58.13.Z Publishing of newspapers
- 58.14.Z Publishing of journals and periodicals
- 58.19.Z Other publishing activities
- 58.21.Z Publishing of computer games
- 58.29.Z Other software publishing
- 59.11.Z Production of films, videos and television programs
- 59.12.Z Postproduction of films, videos and television programs
- 59.13.Z Distribution of films, videos and television programs
- 59.14.Z Screening of films
- 59.20.Z Sound and music recording
- 60.10.Z Radio broadcasting
- 60.20.Z Public and licence television programmes broadcasting
- 62.01.Z Computer software activities
- 62.02.Z IT consultancy activities
- 62.03.Z IT management activities
- 62.09.Z Other information technology and computer service activities
- 63.11.Z Data processing, hosting and related activities
- 63.12.Z Web portals
- 63.91.Z News agencies
- 63.99.Z Other information service activities not elsewhere classified
- 64.92.Z Other forms of lending
- 64.99.Z Other financial service activities, except insurance and pension funds, not elsewhere classified
- 68.10.Z Buying and selling of real estate on the company’s own behalf
- 68.20.Z Rental and operating of own or leased real estate
- 69.20.Z Accounting, bookkeeping and auditing activities; tax consultancy
- 70.10.Z Activities of head offices and holding companies, except financial holding companies
- 70.21.Z Public relations and communication activities
- 70.22.Z Business and other management consultancy activities
- 72.19.Z Research and development in the field of other natural and technical sciences
- 72.20.Z Research and development in social science and arts
- 73.11.Z Advertising agencies
- 73.12.A Media representation, i.e. sale or re-sale of time and space for advertising (radio & TV)
- 73.12.B Media representation, i.e. sale or re-sale of space for advertising (printed media)
- 73.12.C Media representation, i.e. sale or re-sale of time and space for advertising (Internet)
- 73.12.D Media representation, i.e. sale or re-sale of time and space for advertising (other media)
- 73.20.Z Market research and public opinion polling
- 74.10.Z Specialised design activities
- 74.20.Z Photography
- 74.30.Z Translation and interpretation
- 74.90.Z Other professional, scientific and technical activities not elsewhere classified
- 77.11.Z Rental and leasing of passenger cars and vans
- 77.12.Z Rental and leasing of other passenger cars except motorcycles
- 77.22.Z Rental of video tapes and CDs, DVDs etc.
- 77.32.Z Rental and leasing of construction machinery and equipment
- 77.33.Z Rental and leasing of office machinery and equipment, including computers
- 77.35.Z Rental and leasing of air transport equipment
- 77.39.Z Rental and leasing of other machinery, equipment and tangible goods not elsewhere classified
- 77.40.Z Leasing of intellectual property and similar products, except copyrighted works
- 78.10.Z Activities of employment placement agencies
- 85.42.B Higher education institutions
- 85.52.Z Non- school forms of cultural education
- 85.59.B Other non-school forms of education, not elsewhere classified
- 85.60.Z Educational support activities
- 90.01.Z Performing arts
- 90.02.Z Support activities to performing arts
- 90.04.Z Operation of arts facilities
- 93.29.Z Other entertainment and recreation activities
- 95.12.Z Repair and maintenance of (tele)communication equipment
- A change in the scope of the Company’s business requires a resolution of the General Meeting adopted by a two-thirds majority of votes in the presence of persons representing at least half of the share capital. For such a resolution to be valid, the shares of shareholders who oppose such a change do not have to be purchased.
§4.
The Company may establish branches and representative offices in Poland and abroad, as well as participate in other companies and business entities in Poland and abroad.
§5.
The Company has an unlimited duration.
III. Share capital
§6.
- The share capital of the Company amounts to PLN 8,430,000.00 (in words: eight million four hundred and thirty thousand Polish zloty) and is divided into 84,300,000 (in words: eighty-four million three hundred thousand) shares with a nominal value of 10 groszy each, including:
- 23,000,000 (in words: twenty-three million) shares are registered preferred series A shares,
- 61,300,000 (in words: sixty-one million three hundred thousand) shares are bearer ordinary series B shares.
- The share capital was paid to the amount of 2,300,000 PLN following the Company’s transformation from a limited liability company doing business as ATM Spółka z o.o. into a joint stock company.
- Series A shares are preferred registered shares carrying two votes per share at the General Meeting of Shareholders.
- The share capital may be increased through an issue of new shares. Such new shares may be registered or bearer shares.
- Share capital may be covered either by cash or by contributions in kind or by both.
- The Company can cancel its shares via buy-back (voluntary cancellation). The General Meeting of Shareholders will determine the method and conditions of each cancellation.
- The Company may issue convertible bonds and senior bonds, as well as subscription warrants.
§6a.
Pursuant to Resolution 23 adopted by the Annual General Meeting on June 29, 2012, the share capital was conditionally increased by not more than 258,000.00 PLN (two hundred and fifty eight thousand Polish zloty) through the issue of not more than 2,580,000 (two million five hundred and eighty thousand) ordinary bearer series E shares with a par value of 0.10 PLN (in words: ten groszy) each and a total par value no higher than 258,000.00 PLN (two hundred and fifty eight housand Polish zloty).
IV. Governing Bodies
§7.
The governing bodies of the Company are:
- the General Meeting of Shareholders,
- the Supervisory Board, –
- the Executive Board.
General Meeting of Shareholders
§8.
- In addition to the obligations arising from the law and these Articles of Association, the General Meeting of Shareholders shall:
- adopt the rules of General Meetings
- adopt the standing orders of the Supervisory Board
- appoint and dismiss the President of the Executive Board
- define a remuneration policy for the Supervisory Board members.
- The approval of the General Meeting is not required for the purchase or sale of real estate.
- Meetings of Shareholders are held either at the Company’s head office or in the village of Ślęza in the commune of Kobierzyce, Wrocław Poviat..
§9.
Unless the Code of Commercial Companies or the provisions of these Articles of Association stipulate stricter conditions, resolutions of the General Meeting shall be adopted by an absolute majority of the votes cast.
§ 10.
- A shareholder or shareholders representing at least one-twentieth of the share capital and the Supervisory Board may request that a General Meeting be called and that certain matters be placed on the agenda of that meeting.
- The Executive Board shall be obliged to call the General Meeting within 21 days of receiving the request referred to in section 1.
- If the Management Board fails to call such a General Meeting, the General Meeting may be called by the Chair of the Supervisory Board or the Deputy Chair of the Supervisory Board who deputizes for the Chair of the Supervisory Board.
Supervisory Board
§ 11.
- Except as provided under Clause 3 below, the Supervisory Board is comprised of five members appointed and removed by the General Meeting of Shareholders. The Supervisory Board’s term of office is five years.
- The Chair of the Supervisory Board is appointed from among the Board members by the General Meeting.
- If the mandate of a member of the Supervisory Board expires during the term of office, the Executive Board shall immediately call the General Meeting in order to foll up the vacancy.
- Any member of the Supervisory Board may be re-elected.
§12.
- The Supervisory Board shall operate according to the standing orders adopted by the General Meeting of Shareholders.
- Members of the Supervisory Board are obliged to maintain the confidentiality of any information that constitutes a trade secret of the Company. This obligation continues after the members of the Supervisory Board have ceased performing their functions.
- Meetings of the Supervisory Board may be attended by the President of the Executive Board, other members of the Company’s Executive Board and/or authorized signatories (prokurents). Other invitees may also participate. Persons present at a meeting of the Supervisory Board are obliged to maintain the confidentiality of any information obtained at such meeting.
- The Executive Board of the Company or a member of the Supervisory Board may request the Chair to call a meeting of the Board, at the same time stating the proposed agenda for the meeting. The Chair of the Supervisory Board shall be obliged to call such a meeting so that it is held within two weeks of the request.
- A resolution of the Supervisory Board is valid if all members have been invited to the Board Meeting at least 7 days before the date of the meeting and at least half of the members of the Board attend the meeting.
- Members of the Supervisory Board may participate in the adoption of Board resolutions by casting their vote in writing through another member of the Supervisory Board.
- The Supervisory Board may adopt resolutions in writing. The date of adoption of the resolution shall then be the date on which the documents containing the statements of all members of the Supervisory Board are received by the Chairman of the Board.
- The Supervisory Board may adopt resolutions by means of direct telecommunication.
- For a written resolution or a resolution adopted through direct telecommunication to be valid, all members of the Supervisory Board must have received the draft resolution.
- Resolutions of the Board shall be adopted by an absolute majority of the members of the Board. In the event of a split vote, the vote of the Chair of the Supervisory Board shall have the casting vote.
- A resolution of the Supervisory Board to suspend individual members of the Executive Board for important reasons, as well as a resolution to delegate a member of the Supervisory Board to temporarily perform the duties of a member of the Executive Board, shall be adopted by a majority of 4/5 (four fifths) of the votes cast, with at least 4/5 (four fifths) of the memberf of the Supervisory Board present.
- The Deputy Chair of the Supervisory Board is authorised to perform the duties of the Chair of the Supervisory Board in the absence of the Chair of the Supervisory Board.
§13.
-
- The Supervisory Board exercises constant supervision over the Company’s activities.
- The competences of the Supervisory Board include in particular:
- evaluation of the Company’s financial statements,
- assessment of the Company’s Executive Board’s report and its proposals on the distribution of profits and coverage of losses, and submitting annual reports on the results of these analyses to the General Meeting,
- designation of a certified auditor to audit the Company’s financial statements,
- appointment and removal of members of the Executive Board at the request of the President of the Executive Board,
- concluding contracts with the President of the Executive Board and the other members of the Executive Board,
- determining the principles for remunerating members of the Executive Board,
- approving the Executive Board standing orders,
- for as long as the Company remains a listed company and subject to the provisions of item 5) – giving consent for the Company to conclude an agreement with its affiliates within the meaning of the Regulation of the Minister of Finance of 19 October 2005 on current and periodic information provided by issuers of securities (Journal of Laws No. 209 of 2005, item 1744). Such consent is not required for transactions with subsidiaries in which the Company holds a majority stake if such transactions are typical and executed on market terms as part of the Company’s operations.
- approving the budget presented by the Executive Board for the next financial year; 10) giving consent:
- for the Company to incur financial liabilities such as credits, loans and others to obtain debt financing, if the value of such transaction exceeds 5% of the Company’s equity resulting from the last approved separate financial statements of the Company;
- for the Company to incur obligations other than those indicated in paragraph 10 point a. or disposing of a right, including proprietary copyrights and/or derivative rights, if the value of such transaction exceeds 5% of the Company’s equity resulting from the last approved separate financial statements of the Company;
- for any purchase and sale of real estate, perpetual usufruct or share in real estate, as well as the establishment of a limited property right on real estate, perpetual usufruct or share in real estate with a value corresponding to 1% of the Company’s equity arising from the last approved separate financial statements of the Company;
- for any purchase, sale, taking up or load on shares or interests in subsidiaries.
In the case of transactions involving recurring benefits fulfilled under a contract of indefinite duration, the transaction value shall be deemed to be the sum of the benefits provided for in the contract during the first three years of its duration and, in the case of a fixed-term contract, the sum of the benefits for the entire duration.
Executive Board
§14.
-
-
- The Executive Board of the Company consists of between 1 and 5 members, appointed for a joint term of four years. The minimum number of Executive Board members for each term of office is determined by the Supervisory Board.
- The President of the Management Board is appointed and dismissed by the General Meeting. The other members of the Executive Board indicated by the President of the Executive Board are appointed and dismissed by the Supervisory Board upon the latter’s request.
- The mandate of a member of the Executive Board appointed before the expiry of a given term of the Executive Board shall expire at the same time as the mandates of the other members of the Executive Board.
- The Executive Board manages the Company’s business and represents it externally.
- Resolutions of the Executive Board shall be adopted by the absolute majority of votes. In the event of a split vote, the vote of the President of the Executive Board shall have the casting vote. The scope of the Executive Board’s rights and obligations, as well as its mode of operation, is defined in the Executive Board’s standing orders.
-
V. Company Representation
§ 15.
The authority to submit declarations of intent and sign documents on behalf of the Company lies with:
-
-
- one member of the Executive Board acting solely if the Executive Board consists of one member or,
- two members of the Executive Board or two authorized signatories (prokurents) acting jointly or a member of the Executive Board acting jointly with an authorized signatory if the Executive Board consists of more than one member.
-
VI. Company Accounts
§16.
-
-
- The Company’s financial year will be the calendar year except that the first financial year will end on December 31, 2003.
- The General Meeting of Shareholders may decide to use income or other equity to create additional capital reserves within the amounts allowed under applicable legislation.
- The General Meeting of Shareholders shall determine how the reserve funds will be utilized.
- On the basis of a resolution of the Executive Board, the Company may pay shareholders an advance on the expected dividend at the end of the financial year if the Company has sufficient funds to make the payment, subject to the provisions of the Code of Commercial Companies applicable in this respect. The payment of an advance requires the approval of the Supervisory Board expressed in the form of a resolution.
-
VII. Final provisions
§17.
- The Company’s notices shall be published in Monitor Sądowy i Gospodarczy except for notices of Annual and Extraordinary General Meetings of Shareholders.
- Incorporation costs will be paid in full by the Company. The costs are approximately 30,000 PLN (thirty thousand Polish zloty).
§18.
The Company was founded by:
- Dorota Michalak-Kurzewska,
- Tomasz Kurzewski.
Terms of reference of The General Meeting of Shareholders.
TERMS OF REFERENCE OF THE GENERAL MEETING OF SHAREHOLDERS OF ATM GRUPA S.A.
§ 1
The General Meeting of Shareholders (‘General Meeting’) is the supreme body of ATM GRUPA S.A. (‘Company’).
General Meetings are prepared and convened as required by the Code of Commercial Companies (act of September 15, 2000, Journal of Laws No. 94, Item 1037) and the Company’s Articles of Association.
§ 2
1. A General Meeting can only be attended by shareholders recorded in the register of shareholders sixteen days before the General Meeting date (Record Date).
2. The Record Date is the same for holders of bearer and registered shares.
3. Holders of registered shares and temporary certificates, as well as pledgees and users entitled to vote, may participate in the Company’s General Meeting if they are recorded in the register of shareholders on the Record Date.
4. Registered shares in the form of documents entitle their holders to participate in a General Meeting if the documents are deposited in the Company’s offices no later than on the Record Day and are not withdrawn before the end of the day. Instead of shares, shareholders may submit a certificate to confirm that the shares are deposited with a notary, a bank or an investment company with headquarters or a branch in the European Union or a country that is a party to the Agreement on the European Economic Area, specified in the notice of the General Meeting. The certificate must include the numbers of such certificates and state that the certificates will not be issued before or on the Record Date.
5. At the request of a holder of the Company’s dematerialized bearer shares submitted no earlier than after the convening notice for a General Meeting and no later than on the first weekday after the Record Date, the entity keeping the stock account shall issue a registered certificate entitling the holder to participate in the General Meeting.
6. Regulations on trading in financial instruments may specify other documents equivalent to the above certificate, provided that the entity holding the Company’s securities is informed of who has issued these documents.
7. A shareholder may transfer his/her shares in the period between the day of registering his/her participation in a General Meeting and the day on which the General Meeting ends.
8. The right to participate in a General Meeting includes the right to take part in the discussion on agenda items, to put forward motions related to agenda items, to vote and to raise objections.
9. The members of the Executive and Supervisory Boards who are not shareholders, and experts invited to a General Meeting by the Executive or Supervisory Board, may participate in and speak at the General Meeting. Guests invited by the body convening the General Meeting may participate in but not speak at the General Meeting.
10. All members of the Executive and Supervisory Boards shall be invited to each General Meeting. Representatives of the Executive Board and the Supervisory Board shall be able to answer questions posed at the General Meeting.
11. The Executive Board shall invite a certified auditor to those General Meetings whose agenda includes issues related to the Company’s finances.
§ 3
The list of shareholders entitled to participate in a General Meeting is drafted and signed by the Executive Board.
The list should contain the following:
a) the names and surnames (company names) of shareholders entitled to attend the General Meeting
b) the shareholders’ place of residence (registered office)
c) the amount, type and number of shares held and the number of votes attached to these shares
The list of shareholders should be available for inspection in the office of the Executive Board at least three business days before the scheduled date of the General Meeting.
Each shareholder may inspect the list in the Executive Board’s office and request a copy thereof, provided he/she refunds the cost of its preparation.
Each shareholder may request a copy of the motions related to the agenda items during the week before a General Meeting.
§ 4
1. Each shareholder may participate in General Meetings and vote in person or by proxy. The proxy appointment entitling its holder to participate in and vote at a General Meeting must be in writing or in electronic form.
2. Voting by mail is not allowed.
3. Electronic proxy appointments must be emailed to the Company’s address provided in the notice of a General Meeting, pursuant to Article 4022.2.d of the Code of Commercial Companies, without prejudice to the provisions below.
4. The following rules will be followed to identify shareholders and proxies and to verify the validity of electronic proxy appointments:
a. Electronic proxy appointments must be sent to the Company within three days prior to the date of a General Meeting or on the day of the General Meeting before the meeting is closed. A person present at the meeting who purports to be the shareholder’s proxy appointed electronically shall not be able to participate in the meeting until the Company obtains and verifies such appointment in line with Section 3.
b. Electronic proxy appointments shall be accepted only from those shareholders who are on the list of shareholders entitled to attend a General Meeting in line with Article 407 § 1 of the Code of Commercial Companies.
c. Electronic proxy appointments shall not be accepted and considered valid unless the shareholder, before or upon submission of a proxy appointment in line with the provisions of Section 3, contacts the Company using the telecommunication numbers posted on the Company’s website (or beforehand, in person or through courier) and notifies the Company of his/her intention to send an electronic proxy appointment. The shareholder needs to supply an e-mail address from which they will send the proxy appointment and confirm his/her identity by faxing, e-mailing or submitting by other means a PDF or JPG scan, signed by the shareholder, of a valid ID containing the shareholder’s signature (ID card, passport). If such shareholder is a legal entity, limited legal entity or other entity, he/she must supply a copy of valid registration documents signed by the shareholder and indicate the manner of the shareholder’s representation. In order to confirm the identity of persons acting on behalf of a shareholder who is a legal entity, limited legal entity or other entity, such persons should also send the Company certified true copies of his/her valid ID documents containing his/her signature (ID card, passport).
d. Prior to sending a proxy appointment as described in Section 3, the shareholder shall send a test e-mail with a subject starting with the shareholder’s family name and first name or his/her company name and the following words: ‘Pełnomocnictwo – test WZA w dniu ___ (insert the day and year of the General Meeting)’. By sending a test e-mail the shareholder requests the Company to read the message. As soon as the test e-mail reaches the Company’s inbox, the Company will read the e-mail, which will automatically generate a confirmation that the Company has read the test e-mail.
e. The shareholder may not e-mail a proxy appointment unless he/she has received a confirmation saying that the Company has received the test e-mail, and if he/she does, he/she must send the appointment from the same e-mail address.
f. An e-mail with a proxy appointment attached must have the same subject as given in Subsection d. above, including the shareholder’s identification data and the words: ‘Pełnomocnictwo – WZA w dniu ___ (insert the day and year of the General Meeting)’. By sending a test e-mail the shareholder requests the Company to read the message. As soon as the e-mail reaches the Company’s inbox, the Company will read the message, which will automatically generate a confirmation that the Company has read the e-mail.
g. Electronic proxy appointments must be in Polish. If the documents referred to in b. are in a foreign language, the shareholder must fax or send a PDF or JPG scan of their certified translations into Polish.
h. A proxy appointment must unequivocally specify the proxy by indicating his/her first name(s) and family name as stated in the ID confirming the identity of the proxy, his/her date of birth, the number and series of his/her ID document and the PESEL number or other identification number appearing in the document used by the proxy for identification purposes. Before signing the attendance sheet, the proxy must present the ID specified in the proxy appointment that the Company had been e-mailed.
i. Electronic proxy appointments must not authorize proxy substitution.
j. The provisions a. to i. apply to revoking proxy appointments, assigning new proxies, and assigning and revoking proxies by users or pledgees of the Company’s shares who have voting rights.
5. If a proxy appointed to represent a shareholder at a General Meeting is a member of the Company’s Executive Board, Supervisory Board, liquidator, employee or member of the governing bodies or employee of the Company’s subsidiary or co-operative, his/her appointment entitles his/her to represent the shareholder at one General Meeting. A proxy must notify the shareholder of any circumstances that pose an existing or potential conflict of interest. Such proxy may not delegate his/her authority to act on behalf of the shareholder to other individuals.
6. A proxy referred to in Section 5 shall vote in line with the instructions obtained from the shareholder.
§ 5
1. An attendance list of shareholders specifying the number of shares held by each shareholder and the number of votes shall be drafted by persons assigned to this task by the Executive Board. The attendance list shall be drawn up based on the list of shareholders referred to in § 3 of these Terms of Reference.
2. The person(s) drawing up an attendance list should:
a. check whether the participants are entitled to participate in the General Meeting
b. check the identity of the shareholders and proxies against their ID cards or passports
c. check the validity of proxy appointments and then enclose them with the minutes from the General Meeting
d. have the shareholders and proxies sign the attendance list.
3. The attendance list shall be available for inspection throughout the General Meeting. The persons drawing up the attendance list are obliged to update it on an ongoing basis to reflect changes in attendance, specifying the time of all such changes.
4. At the request of shareholders holding one tenth of the share capital represented at the General Meeting, the attendance list shall be verified by a committee selected for this purpose, comprising of no fewer than three members. Those who submit such a request may select one member of the committee.
§ 6
1. The Chair of the Supervisory Board or his/her Deputy shall open each General Meeting and announce the election of the Chair of the General Meeting. In his/her absence, the General Meeting shall be opened by the President of the Executive Board or a person designated for this purpose by the Executive Board.
2. The person who opens a General Meeting orders the election, in a secret ballot, of the Chair of the General Meeting.
3. Each person entitled to participate in a General Meeting may stand for Chair of the General Meeting and submit one candidate for this position to be recorded in the minutes. The candidates should have a sound background, be familiar with these Terms of Reference and with the issues on the agenda
4. Once it is put on record that the nominated candidate accepts his/her nomination, his/her name is put on a list. The list of nominated candidates is drawn up by the person who has opened the General Meeting. Once announced, the list is closed.
5. When electing the Chair of the General Meeting, a separate vote shall be called for each candidate in alphabetical order.
6. The person who has opened the General Meeting shall make sure the voting is carried out correctly and then shall announce its results.
7. The candidate with the most valid votes cast shall become the Chair of the General Meeting.
8. Upon election, the Chair of the General Meeting signs the attendance list.
9. After being elected and signing the attendance list, the Chair of the General Meeting shall announce that the General Meeting has been properly convened and is capable of adopting resolutions and he/she shall present the agenda. The Chair of the General Meeting may remove or reorder agenda items subject to the consent of the General Meeting.
§ 7
1. The tasks of the Chair of the General Meeting include in particular:
a. making sure that the meeting and voting go smoothly and correctly
b. giving the floor to meeting participants
c. making sure that the discussion is to the point
d. keeping order in the meeting room
e. ordering a recess at the request of a majority of two thirds of the votes, with the meeting to be resumed on a different date
f. announcing, supervising and signing all documents containing voting results
g. making sure the agenda is fully covered
h. resolving any doubts related to these Terms of Reference
2. The total time of recess referred to in 2.e may not exceed 30 days.
3. The Chair of the General Meeting may call short breaks in the meeting. The breaks are designed to:
a. enable shareholders to put their motions in writing
b. enable shareholders to reach a consensus opinion
c. consult with the experts present at the General Meeting
4. The Chair may also call a break if a General Meeting is longer than two hours.
5. A single break shall be no longer than 1 hour, and the total time of breaks during one day shall not exceed 3 hours unless the Chair of the General Meeting has reasonable grounds to decide otherwise.
6. The Chair of the General Meeting shall run each session so that a resolution is adopted in each case in which the General Meeting is to take a decision on a specific item unless the General Meeting resolves to exclude the item from the agenda or to not consider the item.
§ 8
1. The General Meeting may appoint an Election Returning Committee.
2. The Returning Committee, which must be comprised of at least three members, shall elect a Committee Chair from among its number and shall keep records of its activities, which will then be submitted to the Chair of the General Meeting.
3. The Returning Committee shall not be appointed unless it is impossible to conduct a vote using an electronic system.
4. The Election Returning Committee shall oversee the voting process, checking and passing its results to the Chair of the General Meeting.
§ 9
1. A General Meeting may resolve to exclude specific matters from the agenda if there are material grounds for doing so, or to reorder agenda items.
2. A General Meeting may not resolve on issues not included in the agenda unless all share capital is represented at the Meeting and none of those present objects.
§ 10
1. After presenting each of the agenda items, the Chair of the General Meeting shall open discussion, allowing participants to speak in order of request. If the General Meeting agrees to do so, a number of agenda items may be discussed at the same time.
2. The Chair of the General Meeting may give the floor to the members of the Executive and Supervisory Boards, giving them precedence over the other participants.
3. The Chair of the General Meeting may give the floor to experts, including a certified accountant.
4. The Chair of the General Meeting may require that participants register for discussion, providing their full names.
5. Participants may only speak on the matters that are currently under discussion.
6. Each shareholder may speak for five minutes on each agenda item. For particularly complex items, the Chair may extend this time limit to ten minutes.
§ 11
1. Each shareholder may ask questions concerning each agenda item.
2. The members of the Company’s Executive Board – each within his/her remit – shall answer these questions and provide explanations if this is material to the item on the agenda.
3. The Executive Board shall decline to provide information where this could cause harm to the Company, its affiliate or subsidiary, in particular through disclosing confidential technical, trade or organisational information.
4. An Executive Board member may decline to provide information where this could lead to criminal, civil or administrative charges being made against him/her.
5. An answer is deemed to have been provided if relevant information is available on the Company’s website in a section with answers to shareholders’ questions.
6. In the case referred to in Section 1 above, the Executive Board may provide information in writing outside of a General Meeting if there is a compelling reason for doing so. The Executive Board shall supply the required information no later than two weeks from the day it was requested at a General Meeting.
7. If a shareholder requests information about the Company outside of a General Meeting, the Executive Board may supply the required information in writing subject to the provisions of Section 2 above.
8. In the documentation submitted to the next General Meeting, the Executive Board shall include the information supplied to shareholders outside of a General Meeting together with dates and names of shareholders. The information submitted to the next General Meeting may exclude information that has been disclosed to the public and during the General Meeting.
9. Without prejudice to the provisions of Sections 1−8 above, the Executive Board shall decline to offer any information if it is confidential for the purposes of the act on trading in financial instruments and other regulations applicable to publicly traded companies.
§ 12
1. Each shareholder may propose amendments and additions to draft resolutions included in the agenda of a General Meeting. Such proposals must be submitted before discussion is closed on the item that includes the relevant draft resolution.
2. Such proposals, along with a brief rationale, should be submitted in writing, separately for each draft resolution, to the Chair of the General Meeting, and should include the shareholder’s full name or company name.
§ 13
1. Except as provided in the Code of Commercial Companies, a General Meeting is valid regardless of the number of shares represented.
2. Except as provided in the Code of Commercial Companies and the Company’s Articles of Association, resolutions shall be adopted by an absolute majority of votes.
3. The number of votes cast includes the votes ‘for’, ‘against’ and ‘abstaining’.
§ 14
Each shareholder may vote by proxy on resolutions that concern:
a. his/her responsibility to the Company, including the approval of the fulfillment of his/her duties
b. agreements and disputes between the shareholder and the Company
c. being released from an obligation toward the Company
provided that:
a. the proxy appointment authorizes his/her proxy to represent the shareholder at a single general meeting
b. the proxy informs the shareholder of any circumstances that pose an existing or potential conflict of interest
c. the proxy votes in line with the instructions received the shareholder
Proxies may not delegate their authority.
§ 15
1. Except as provided in Section 2 below, voting shall be by open ballot.
2. Secrets ballots shall be conducted:
a. to elect or dismiss members of the Company’s governing bodies and liquidators
b. to held members of the Company’s governing bodies and liquidators responsible for their actions
c. in personnel matters
d. at the request of one or more shareholders present or represented at a General Meeting.
§ 16
1. The General Meeting shall appoint and dismiss members of the Supervisory Board.
2. At the request of shareholders representing at least one fifth of the share capital, members of the Supervisory Board shall be elected during the next General Meeting in gropus.
3. Shareholders representing a number of shares equal to the number derived by dividing the total number of represented shares by the number of Supervisory Board members, may form a group of shareholders to elect one Supervisory Board member, but shall not participate in electing other Supervisory Board members.
4. The Supervisory Board vacancies not filled by a vote of a group of shareholders shall be filled by a vote of all those shareholders who have not taken part in the election of the Supervisory Board members elected in groups.
5. Unless at least one group capable of electing a Supervisory Board member is formed, no voting takes place.
6. In group voting, each share carries one vote regardless of any preferences or restrictions.
§ 17
When the agenda is exhausted, the Chair of the General Meeting shall close the General Meeting.
§ 18
1. A notary shall record all General Meeting resolutions in the minutes.
2. Minutes shall taken in compliance with the Code of Commercial Companies.
3. The Executive Board shall include a copy of the minutes, a proof that the General Meeting was held and proxy appointments in the minute book. Shareholders may inspect the minute book and request copies of resolutions as authorized by the Executive Board.
§ 19
Appeals against General Meeting resolutions may be filed with the court in the mode and manner specified in Articles 422–427 of the Code of Commercial Companies.
§ 20
1. These Terms of Reference may be amended by a resolution of a General Meeting in an open vote with an absolute majority of votes.
2. Amendments become effective from the beginning of the General Meeting session following the General Meeting at which they were adopted.
These Terms of Reference were adopted on June 27, 2011.